Data Privacy Policy 

Processing of (personal) data by the website operator (Mentorink) 

1. General information

   This website is provided by the company Mentorink Limited, a business with headquarters in London, United Kingdom (https://www.mentorink.com/about-us), that offers management software for online mentoring programs within companies and organizations. We provide you with this data privacy policy to inform you of how we handle your personal data collected on our website, application and services. 

2. Data controller

   The controller under data protection law is: 

   Mentorink Limited 

   82 Amberley Road 

   W9 2JY, London / United Kingdom

   Companies House Registration No: 11180162 
   Data Protection Officer contact: privacy@mentorink.com 

3. Access and activity logs (“server logs”) 

   Each access to this website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. 

   Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is article 6 (1) f of the GDPR. 

   Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. 

   These access logs are stored for a period of up to 7 days. There is no right to object to this. 

4. Error logs

   So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is article 6 (1) f) of the GDPR. 

   When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. 

   These error logs are stored for a period of up to 7 days. There is no right to object to this. 

5. Use of cookies 

   So-called cookies are used on parts of this website. They are small text files which are stored on the device with which you access this website. Different categories of cookies are used: 

   • Essential cookies are necessary for ensuring the core functionality of our website 

   • Functional cookies are cookies that are used for tracking user behaviour on our website to improve the functionality of our website 

   • Marketing cookies are cookies we are using for serving interest-based ads 

   • External media cookies: These cookies serve the purpose of displaying external media (such as videos or maps) 

   The legal basis for the use of essential cookies is Art. 6 (1) (f) GDPR -a legitimate interest. Our legitimate interest for the usage of these cookies is providing a functioning website. 

   The legal basis for the usage of the other cookies is Art. 6 (1) (a) GDPR — your consent. Without your consent no non-essential cookies will be set. You can withdraw your consent anytime with effect for the future here.  

6. Use of third-party provider tools

   In order to provide and continuously improve our services, we are using the services of the following third-party providers which may also process personal data. These third-party providers have been selected diligently and in line with the requirements of the GDPR. 

   1. Google

      Unless otherwise stated in the data privacy policy, the operator of all Google services mentioned here is Google Ireland Limited,Google Building Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland. 

      1. 1. Google Tag Manager 

            This website uses the service “Google Tag Manager”. The tag manager is a tool for managing so-called tags that are used during tracking in online marketing. In doing so, the tag manager does not process any personal data, since it merely serves to manage other services – e.g., Google Analytics, etc.  

            You can find further information on the tag manager at: https://www.google.com/intl/de/tagmanager/use-policy.html 

         2. Google Analytics

            This website uses the service “Google Analytics”. The operator of this service is the company Google Ireland Limited, Google Building Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland. Google Analytics is a web analysis service, and, by placement of cookies and the information acquired by this, it enables us to make inferences about user behavior on our website.  The information generated by the cookies is sent to a Google server in the USA and stored there. Our website uses the service Google Analytics on an exclusively pseudonymous basis. Your IP address is only recorded in abbreviated form and is hence anonymized. 

            The following data is collected and processed: 

            • IP-Addresses (anonymized) 

            • Usage data 

            • Click path 

            • App updates 

            • Browser information 

            • Device information 

            • JavaScript support

            • Pages visited 

            • Referrer URL 

            • Downloads 

            • Flash-version 

            • Location information 

            • Purchase activity 

            • Widget interactions 

            • Date and time of visit 

            The legal basis of the processing is your consent according to Art. 6 (1)(a) GDPR.. If you do not want Google Analytics to collect and process the aforementioned data, you can refuse your consent or withdraw it at any time with effect for the future. 

            The data will be stored for as long as it is necessary for the purpose of the procession. The data will be deleted as soon as it is no longer needed for the processing purposes. 

            As part of the processing, the data may be transferred to the following recipients besides Google Ireland Limited: 

            • Google LLC. 

            • Alphabet Inc. 

            Data may be transferred to the USA as part of processing by Google Analytics. The security of the transmission is ensured by so-called standard contractual clauses, which guarantee that the processing of personal data is subject to a security level that corresponds to that of the GDPR. If the standard contractual clauses are not sufficient to ensure an adequate level of security, we will obtain your consent in accordance with Art. 49 (1)(a) GDPR prior to the data processing. 

         3. YouTube

            This website uses the service “YouTube” to insert videos into the page. The operator of the software necessary for this purpose is the company Google Ireland Limited Google Building Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland.  

            The integration of YouTube content is carried out in “extended privacy mode”. This ensures that YouTube does not initially store cookies on your device. As a result, YouTube no longer stores any information about visitors until you watch the video. 

            When you click on the video, your IP address is sent to YouTube, which tells YouTube that you have watched the video. If you are logged in to YouTube, this information is also associated with your account. This can be prevented by logging out of YouTube before viewing the video. 

            Accordingly, the following data can be collected and processed: 

            • IP Addresses 

            • Referrer URL 

            • Device Information 

            • Watched videos 

            The legal basis of the processing is your consent according to Art. 6 (1)(a) GDPR. If you do not want YouTube to collect and process the aforementioned data, you can refuse your consent or withdraw it at any time with effect for the future. 

            The data will be stored for as long as it is necessary for the purpose of the procession. The data will be deleted as soon as it is no longer needed for the processing purposes. 

            As part of the processing, the data may be transferred to the following recipients besides Google Ireland Limited: 

            • Google LLC. 

            • Alphabet Inc. 

            Data may be transferred to the USA as part of processing by YouTube. The security of the transmission is ensured by so-called standard contractual clauses, which guarantee that the processing of personal data is subject to a security level that corresponds to that of the GDPR. If the standard contractual clauses are not sufficient to ensure an adequate level of security, we will obtain your consent in accordance with Art. 49 (1)(a) GDPR prior to the data processing. 

         4. Google Accounts

            On this website the service Google Accounts (Auth) is used. The service is provided by Google Ireland Limited Google Building Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland.  Google Accounts enables us to let our users login to Mentorink with their existing Google accounts, without having to create a new account by a new email address and password.  

            In the context of logging in with Google Accounts, the following personal data is collected and processed: 

            • IP address 

            • E-mail account associated with user’s Google Account 

            The legal basis for this processing is Art. 6 (1)(f) GDPR — a legitimate interest. Our legitimate interest in the processing is to present the website in an attractive and user-friendly manner. Local hosting ensures that no data is transferred to Google, and no data transfer takes place.  

            Personal data is stored for as long as it is necessary to fulfill the purpose of processing. The data is deleted as soon as it is no longer required for the purpose. 

            As part of the processing, the data may be transferred to the following recipients besides Google Ireland Limited: 

            • Google LLC. 

            • Alphabet Inc. 

            Data may be transferred to the USA as part of processing by Google. The security of the transmission is ensured by so-called standard contractual clauses, which guarantee that the processing of personal data is subject to a security level that corresponds to that of the GDPR. If the standard contractual clauses are not sufficient to ensure an adequate level of security, we will obtain your consent in accordance with Art. 49 (1)(a) GDPR prior to the data processing.

   2. CookieFirst

      On this website we use the services of CookieFirst. The service is operated by Digital Data Solutions B.V., Plantage Middenlaan 42A, 1018DH Amsterdam, Netherlands. CookieFirst is a consent management service. With the help of CookieFirst, the consent required under data protection law is obtained.  

      The following data is collected and processed: 

      • • • Your IP-address (anonymised) 

          • The date and time of the consent 

          • User agent of the End User’s browser and operating system 

          • The URL from which the consent was submitted 

          • An anonymous, random and encrypted key value 

          • The End User’s consent state, serving as proof of consent 

          • The type of your browser 

          • The operating system that you use 

          • The internet service provider 

          • User device data 

      The legal basis of the processing is Art. 6 (1)(c) GDPR. The processing is necessary for the fulfilment of a legal obligation (obtaining and managing consents under data protection law).  

      The data (consent and revocation of consent) are stored for as long as necessary for processing — regularly this is three years. 

   3. Capterra

      On this website we use Capterra for our online marketing activities. Capterra is operated by the company Capterra Inc., a software company with headquarters at 901 North Glebe Road, Suite 1010, Arlington, VA 22203, USA. 

      If you initiate a so-called conversion event on a Mentorink website (e.g., registration for a user account or requesting a product demo), then Capterra will place cookies that will be required for purposes of marketing and analysis and will send the information to the servers of Capterra Inc. that a conversion event has taken place. More information about Capterra’s Privacy Policy can be found here.  

      The following data is collected and processed 

      • IP Addresses 

      • Data about Conversion Events 

      The legal basis of the processing is your consent according to Art. 6 (1)(a) GDPR. If you do not want Capterra to collect and process the aforementioned data, you can refuse your consent or withdraw it at any time with effect for the future. 

      The data will be stored for as long as it is necessary for the purpose of the procession. The data will be deleted as soon as it is no longer needed for the processing purposes. 

      Data may be transferred to the USA as part of processing by Capterra. The security of the transmission is ensured by so-called standard contractual clauses, which guarantee that the processing of personal data is subject to a security level that corresponds to that of the GDPR. If the standard contractual clauses are not sufficient to ensure an adequate level of security, we will obtain your consent in accordance with Art. 49 (1)(a) GDPR prior to the data processing. 

   4. HubSpot

      On this website we use HubSpot for different purposes. HubSpot is a software company from the USA with a branch office in Ireland. Contact: HubSpot, 2nd Floor 30 North Wall Quay, Dublin 1, Ireland, Telephone: +353 1 5187500. 

      Hubspot is an integrated software solution that we use to cover different aspects of our online marketing. This includes, among others: 

      Email marketing, social media publishing & reporting, reporting, contact management (e.g., user segmentation & CRM), landing pages and contact forms.  

      Our registration service enables visitors to our website to find out more about our company, to download contents and to provide their contact information, together with further demographic information. This information, together with the contents of our website are stored on the servers of our software partner HubSpot. We can use it to make contact with visitors to our website and to determine which of our company’s services are interesting for them. All information collected by us is subject to this data privacy policy. We use all information collected exclusively for optimizing our marketing measures.  

      More information about the Privacy Policy can be found here . 
      More information about Hubspots  regarding the EU-Data Protection Regulations can be found here.  

      More Information about HubSpots Cookies can be found here and here . 
      As part of the optimization of our marketing activities, Hubspot may collect and process the following data: 

      • Geographical position 

      • Browser type 

      • Navigation information 

      • Reference URL 

      • Performance data 

      • Information about how often the application is used 

      • Mobile apps data 

      • HubSpot subscription service credentials 

      • Files that are displayed on site 

      • Domain names 

      • Viewed pages 

      • Aggregated use 

      • Version of the operating system 

      • Internet service provider 

      • IP address 

      • Device identification 

      • Duration of the visit 

      • Where the application was downloaded from 

      • Operating system 

      • Events that occur within the application 

      • Access times 

      • Clickstream data 

      • Device model and version 

      We also use HubSpot’s contact forms. More information about this can be found at 7. of this Privacy Policy 

      The legal basis of the processing is your consent according to Art. 6 (1)(a) GDPR. If you do not want Hubspot to collect and process the aforementioned data, you can refuse your consent or withdraw it at any time with effect for the future. 

      The data will be stored for as long as it is necessary for the purpose of the procession. The data will be deleted as soon as it is no longer needed for the processing purposes. 

      Data may be transferred to the USA as part of processing by Hubspot. The security of the transmission is ensured by so-called standard contractual clauses, which guarantee that the processing of personal data is subject to a security level that corresponds to that of the GDPR. If the standard contractual clauses are not sufficient to establish an adequate level of security, Art. 49 (1)(a) GDPR can serve as a legal basis. Please note the reference to the risk of data transfer to an unsafe third-country under sub-item “7. Forms”. 

   5. LinkedIn

      We use the retargeting tool and the conversion tracking of LinkedIn Ireland, Wilton Plaza, Wilton Place, Dublin 2, Ireland (“LinkedIn”). For this purpose the LinkedIn Insight Tag is incorporated into our webpage. LinkedIn uses it to collect statistical, pseudonymized data from your visit and use of our website and to provide us with the corresponding aggregated statistics based on these. In addition, this information serves to be able to show you relevant offers and recommendations specific to your interests, after you have inquired on the website about certain services, information and offers. The information in this regard is stored in a cookie. More information about Data Privacy of LinkedIn can be found here. 

      In this process this data will be collected and processed: 

      • IP Address 

      • Device information 

      • Browser information 

      • Referrer URL 

      • Timestamp 

      The legal basis of the processing is your consent according to Art. 6 (1)(a) GDPR. If you do not want LinkedIn to collect and process the aforementioned data, you can refuse your consent or withdraw it at any time with effect for the future. 

      The data will be stored for as long as it is necessary for the purpose of the procession. The data will be deleted as soon as it is no longer needed for the processing purposes. 

      Data may be transferred to the USA as part of processing by LinkedIn. The security of the transmission is ensured by so-called standard contractual clauses, which guarantee that the processing of personal data is subject to a security level that corresponds to that of the GDPR. If the standard contractual clauses are not sufficient to ensure an adequate level of security, we will obtain your consent in accordance with Art. 49 (1)(a) GDPR prior to the data processing. 

   6. Login with LinkedIn

      On this website the service “Login with LinkedIn (Auth)” is used. The service is provided by LinkedIn Ireland, Wilton Plaza, Wilton Place, Dublin 2, Ireland (“LinkedIn”).  Login with LinkedIn enables us to let our users login to Mentorink with their existing LinkedIn accounts, without having to create a new account by a new email address and password. More information about Data Privacy of LinkedIn can be found here. 

      In the context of logging in with Login with LinkedIn, the following personal data is collected and processed: 

      • IP address 

      • E-mail account associated with user’s LinkedIn Account 

      The legal basis for this processing is Art. 6 (1)(f) GDPR — a legitimate interest. Our legitimate interest in the processing is to present the website in an attractive and user-friendly manner. Local hosting ensures that no data is transferred to Google, and no data transfer takes place.  

      Personal data is stored for as long as it is necessary to fulfill the purpose of processing. The data is deleted as soon as it is no longer required for the purpose. 

      Data may be transferred to the USA as part of processing by LinkedIn. The security of the transmission is ensured by so-called standard contractual clauses, which guarantee that the processing of personal data is subject to a security level that corresponds to that of the GDPR. If the standard contractual clauses are not sufficient to ensure an adequate level of security, we will obtain your consent in accordance with Art. 49 (1)(a) GDPR prior to the data processing. 

   7. Microsoft SSO

      On this website the service “Microsoft Single-Sign-On (SSO)” is used. The service is provided by Microsoft Corporation, One Microsoft Way, Redmond, Washington, USA (“Microsoft”).  “Microsoft SSO” enables us to let our users login to Mentorink with their existing LinkedIn accounts, without having to create a new account by a new email address and password. More information about Data Privacy of Microsoft can be found here. 

      In the context of logging in with Login with LinkedIn, the following personal data is collected and processed: 

      • IP address 

      • E-mail account associated with user’s Microsoft Account 

      The legal basis for this processing is Art. 6 (1)(f) GDPR — a legitimate interest. Our legitimate interest in the processing is to present the website in an attractive and user-friendly manner. Local hosting ensures that no data is transferred to Google, and no data transfer takes place.  

      Personal data is stored for as long as it is necessary to fulfill the purpose of processing. The data is deleted as soon as it is no longer required for the purpose. 

      Data may be transferred to the USA as part of processing by Microsoft. The security of the transmission is ensured by so-called standard contractual clauses, which guarantee that the processing of personal data is subject to a security level that corresponds to that of the GDPR. If the standard contractual clauses are not sufficient to ensure an adequate level of security, we will obtain your consent in accordance with Art. 49 (1)(a) GDPR prior to the data processing. 

   8. Drift

      On this website we use Drift. Drift is operated by Drift.com, Inc, 222 Berkeley St, Suite 600, Bostom, MA 02116, USA. 

      Upon consent and use of Drift’s chat function, the following data will be transmitted to Intercom’s servers: 

      • Content of all chat messages sent and received. 

      • Context information (e.g. page on which the chat was used) 

      • IP address 

      • Optional: e-mail address of the user (if provided by the user via chat function). 

      The legal basis of the processing is your consent pursuant to Art. 6 (1) lit. a DSGVO. If you do not want Drift to collect and process the aforementioned data, you can refuse your consent or revoke it at any time with effect for the future. 

      Cookies are set for processing by Drift after you have given your consent. You can find more information about the cookies used here. Further information on data protection at Drift can be found here. 

      The personal data will be kept for as long as it is necessary to fulfill the purpose of the processing. The data will be deleted as soon as they are no longer required to achieve the purpose. 

      In the context of processing via Drift, data may be transferred to the USA. The security of the transfer is secured via so-called standard contractual clauses, which ensure that the processing of personal data is subject to a level of security that corresponds to that of the GDPR. If the standard contractual clauses are not sufficient to ensure an adequate level of security, we will obtain your consent in accordance with Art. 49 (1)(a) GDPR prior to the data processing. 

   9. Pusher

      On this website we use Pusher. Pusher is operated by Pusher Limited, Eighth Floor 6 New Street Square, New Fetter Lane, London, England, EC4A 3AQ 

      Pusher enables us to deliver the timely notifications about the events & actions that occur on our platform regarding your mentoring journey and require your attention. The following data will be transmitted to Pusher’s servers: 

      • IP address 

      • Your browser type and version, time zone-setting, browser plug-in types, screen resolution and operating system 

      • Information about your visit (url), date and time, length of visit 

      The legal basis of the processing is your consent pursuant to Art. 6 (1) lit. a DSGVO. If you do not want Intercom to collect and process the aforementioned data, you can refuse your consent or revoke it at any time with effect for the future. 

      Cookies are set for processing by Pusher after you have given your consent. You can find more information about the cookies used here. Further information on data protection at Drift can be found here. 

      The personal data will be kept for as long as it is necessary to fulfill the purpose of the processing. The data will be deleted as soon as they are no longer required to achieve the purpose. 

   10. Landingi

       On this website we use Landingi for to build websites and provide content to our users and customers. Landingi is operated by the company Landingi Sp. z o. o., ul. Witkiewicza 6, 44-100 Gliwice, Poland.  

       If you visit one of our support, success stories and demo pages, you may be directed to pages that are built and hosted by Landingi servers. During your visit to the respective page, Landingi will place cookies that will be required for purposes of marketing and analysis and will send the information to the servers of Landingi that a visit event has taken place. More information about Landingi’s Privacy Policy can be found here. 

       The following data is collected and processed 

       • IP Addresses 

       • Data about Website Visit 

       The legal basis of the processing is your consent according to Art. 6 (1)(a) GDPR. If you do not want Landingi to collect and process the aforementioned data, you can refuse your consent or withdraw it at any time with effect for the future. 

       The data will be stored for as long as it is necessary for the purpose of the procession. The data will be deleted as soon as it is no longer needed for the processing purposes. 

   11. Jit.si

       On this website we use Jit.si to enable easy video calls directly through the web browsers. Jitsi is developed and served via an open-source community Jitsi.org. 

       If you have a video call with your mentor or mentee by using the “video chat” function directly embedded into your mentoring page, your call will be handled by Jitsi servers. Jitsi will place cookies that will be required for purposes of delivering the video call and will send the call information to the servers of Jitsi. More information about Jitsi’s Privacy Policy can be found here. 

       The following data is collected and processed 

       • If you use the chat function, chat content is stored during the meeting. 

       • If you record a meeting, the recording of the meeting is temporarily stored until it is uploaded to your file hosting service (e.g. DropBox). 

       • If you livestream your meeting, video content is temporarily stored to buffer the livestream. 

       • In addition, users of meet.jit.si have the option of providing name, email address, and link to a picture that will be displayed to participants in the meeting. 

       The legal basis of the processing is your consent according to Art. 6 (1)(a) GDPR. If you do not want Jit.si to collect and process the aforementioned data, you can refuse your consent or withdraw it at any time with effect for the future. 

       The data will be stored for as long as it is necessary for the purpose of the procession. The data will be deleted as soon as it is no longer needed for the processing purposes.

    

7. Forms

   We use the service HubSpot and Landingi to provide you with the following online forms. For this purpose, we forward your data to HubSpot and Landingi, which processes the data exclusively at our request. See data privacy policy on “HubSpot” and “Landingi”. 

   Please note: If you contact us via contact forms, personal data may be transferred to service providers in third countries. These third countries do not have an adequate level of data protection. If the data is transferred to the USA, there is a risk that your data may be processed by US authorities for control and monitoring purposes, without you possibly being entitled to legal remedies. The security of the transfer is regularly ensured by so-called standard contractual clauses which ensure that the processing of personal data is subject to a level of security equivalent to that of the DSGVO. If the standard contractual clauses and binding corporate rules are not sufficient to establish an adequate level of security, your approval of this privacy policy will be deemed to be consent within the meaning of Art. 49 (1)(a)  GDPR, which justifies data transfer to unsafe third countries. 

   a. Free offer of digital contents 

   In order to provide you with our downloadable content, we collect personal data from you. Below we explain these data. 

   • • Collected data: Email address, last name, first name, title, job title 

     • Purpose of use: Customized sending of contents requested 

     • Storage period: As a general rule, the data is only stored for as long as is needed to fulfill the purpose. The data is deleted after sending the content. 

     • Legal basis: article 6 (1) b) GDPR 

   b. Mentorink events 

   For planning and holding of events, the event sponsor requires the participant’s personal data. The participant grants consent to the processing and use of his data for the initiation, holding and follow-up on the event. 

   • • Collected data: Email address, last name, first name, title, job title, city 

     • Purpose of use: Management of invitations by email, sending of registration confirmations by email, sending of reminders before the event by email, sending of further information or short-term modifications to the registered event participants, optimization of event planning, general contract initiation. 

     • Storage period: As a general rule, the data is only stored for as long as is needed to fulfill the purpose. If we invite you to an event, then we will delete your data as soon as this data is no longer needed for organization and structuring of the event. In particular, however, we will promptly delete your data if we cannot invite you to an event. An exception to this applies if you have registered for our newsletter (optional). 

     • Legal basis: article 6 (1) b) GDPR 

   c. Newsletter 

   If you subscribe to our newsletter, then we store your email address and use this to send the newsletter. Your email address is not made public or disclosed to third parties. 

   • • Collected data: Email address, first name, last name, title, job title 

     • Purpose of use: Sending of the newsletter requested 

     • Storage period: As a general rule, the data is only stored for as long as is needed to fulfill the purpose. For the newsletter, the data are stored as long as it is expected that a newsletter will be sent and as long as you have not objected to the use of your data.  

   • • Legal basis: article 6 (1) a) GDPR – consent 

     • Revocation: You can unsubscribe from our newsletter at any time using a link included in each issue. We will then delete your email address from our distribution list. As an alternative, you can also unsubscribe from our newsletter at any time by sending an email to content@mentorink.com. 

   d. Web demo 

   If you request an appointment for a web demo, then we use your data to contact you and coordinate together with you an appointment and to hold the appointment. 

   • • Collected data: Email address, last name, first name, telephone number, (business) 

   • • Purpose of use: Coordination and holding of the web demo, as well as preparation for and follow-up on the demo 

     • Storage period: As a general rule, the data is only stored for as long as is needed to fulfill the purpose. The data are stored as long as is needed to prepare, hold and follow-up on the appointment.  

     • Legal basis: article 6 (1) b) GDPR 

   e. Webinars 

   If you register for a webinar, then we use your data to ensure that you receive the necessary information and to enable you to participate in the webinar. 

   • • Collected data: Email address, last name, first name 

     • Purpose of use: Sending of the requested invitation to the webinar, as well as preparation, holding and follow-up on the webinar 

     • Storage period: As a rule, the data is only stored for as long as is needed to fulfill the purpose. The data is deleted after holding the webinar. 

     • Legal basis: article 6 (1) b) GDPR 

   f. Trial account 

   If you register for a trial account, then we use your data to ensure that you receive the necessary information and to introduce you to the test account and the features of the software. 

   • • Collected data: Email address, last name, first name, telephone number 

     • Purpose of use: Provision of the requested test account and explanation of the features of the software 

     • Storage period: As a general rule, the data is only stored for as long as is needed to fulfill the purpose. After the expiry of the test phase your data is deleted, if you do not become a customer. 

     • Legal basis: article 6 (1) b) GDPR 

   g. Partner contact forms 

   For certain service offerings, we provide contact forms on our website that are related to a partner company. In this case, the data you have provided in the contact form may be transferred to the partner company. If this is the case, you will be informed of this in the contact form. 

   • • Data collected: Surname, first name, e-mail address, telephone number and, if applicable, other data requested in the contact form. 

     • Purpose of use: Unless otherwise stated, the data is used to fulfil pre-contractual measures at the request of the data subject. 

     • Storage period: The data is generally only stored for as long as is necessary to achieve the purpose. Please note that if the partner company is a data controller, the storage period is determined by the partner company. 

   • • Legal basis, unless otherwise stated: Article 6 (1) (b) GDPR 

8. Rights of data subjects 

   If the company Mentorink Limited processes personal data as data controller, then you as the data subject have certain rights derived from Chapter III GDPR, which depend on the legal basis and purpose of the processing. These rights include when relevant especially the right to information (Art. 15 GDPR), the right to rectification (Art. 16 GDPR), the right to cancellation (Art. 17 GDPR), the right to restriction of processing (Art. 18 GDPR), the right to data portability (Art. 20 GDPR), and the right to objection (Art. 21 GDPR).  If the processing of personal data is based on your consent, then you have the right pursuant to Art. 7 III GDPR to revoke this consent granted under data protection law. 

   Please contact the Data Protection Officer of Mentorink Limited (see Section 2) in order to assert you rights as data subject regarding the data processed for the operation of this website. Please be aware that you must contact the data controller directly to assert your rights as data subject derived from the processing by us, as data processor of our customers. We reserve the right not to respond to corresponding queries or to redirect them to the corresponding companies. 

   If Mentorink Limited as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. 

   Please contact the data protection officer of Mentorink Limited to assert your rights with regards to the data processed for the operation of this software (see section 2). Please note that you must address yourself exclusively to the controller in order to assert your rights as a data subject from the processing of personal data by Mentorink as subprocessor on behalf of our customers. We reserve the right not to answer such questions or to pass them on to the controller of this data processing. 

    

9. Right to lodge a complaint

   We would hereby like to inform you that pursuant to article 77 GDPR you have the right to lodge a complaint with the supervisory authority if you believe that your personal data have been processed illegitimately by us.

10. Right to object

    You can object to the use of your data by using the appropriate opt-out or by making the appropriate adjustments in the CookieFirst consent management system. 

11. Final clauses 

Mentorink reserves the right to adjust this data privacy policy at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced or modifications are made on the website. In this case, the new data privacy statement applies to any later visit of this software. 

Version 04-2022